Run an owners' association without an external managing agent

Why an owners' association is a little different from a club

In an ordinary association every member pays the same, or an amount you choose. In a VvE (a Dutch owners' association) the contribution follows from the unit's share (breukdeel), and that is set out in the deed of division (splitsingsakte). Squeeze that into an ordinary member administration and you recalculate it by hand every year.

In Ledenboek you record the units with their share, and the contributions follow from that. The reserve fund is a separate item with its own movements, and the long-term maintenance plan (meerjarenonderhoudsplan) is attached to that same fund, so you can see whether your reserve still matches what is coming up.

How it works

1. 1

   Record the units

   For each unit you note the size, as a share, in square metres or as a count. You link the owner to a unit, and that link simply changes along with a sale.

2. 2

   Contributions follow from the share

   You set the total amount for the year and let the contributions per unit be calculated. Everyone pays their proportion, without any sums.

3. 3

   Keep track of the reserve fund

   The reserve fund is a separate item with its own movements, so you can always show what is in it and where it came from.

4. 4

   Plan long-term maintenance

   In the long-term maintenance plan you enter the upcoming items with their year and amount. That shows you whether your current reserve is sufficient.

Units and reserve fund at a glance

What it does not do

• •Ledenboek does not read in your deed of division (splitsingsakte). You enter the shares yourself, once.
• •There is no link with the Kadaster, the Dutch land registry. When a unit is sold, you change its owner yourself.
• •No model regulations are included. Ledenboek does calculate the voting weight by share.

Frequently asked questions